Privacy Policy

Introduction

Prime Factor (“we,” “our,” or “us”) is a nonprofit educational organization dedicated to creating joyful, rigorous math and computer science experiences for students and families. We are committed to protecting the privacy of the children and families who participate in our programs. This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your data. By using our website or participating in our programs, you agree to the practices described in this Privacy Policy.

Information We Collect

We collect only the information necessary to operate our programs, communicate with families, and improve our services.

Personal Information Provided by Families

• Contact information — name, email address, phone number, and mailing or billing address.
• Demographic information — city, state, and general location details.
• Communications — messages sent via email, our website, or social media; survey responses; and other interactions.
• Registration and transactional information — program selections, session dates, confirmations, and payment status.
• Marketing preferences — your choices about receiving newsletters or announcements.
• Photos, videos, and other user‑generated content — media you voluntarily share or authorize us to collect through photo permissions.
• Payment information — payment card or bank account details processed securely by third‑party payment processors; Prime Factor does not store full payment card numbers.
• Other information — any additional details you choose to provide.

Information From Third‑Party Sources

• Public sources — publicly available information, including social media content you choose to make public.
• Service providers — organizations that help us process payments, manage communications, or support our website.

Prime Factor does not participate in affiliate marketing networks or commercial data‑licensing programs.

Information Collected Automatically

When you interact with our website or communications, we and our service providers may collect:

• Device information — browser type, operating system, device type, IP address, and general location (city or region).
• Usage information — pages visited, time spent on pages, navigation patterns, referring websites, and email engagement.
• Cookies and similar technologies — small data files that help us understand website usage, improve performance, and personalize your experience.

We do not knowingly collect personal information from children without the consent of a parent or guardian.

How We Use Your Personal Information

Prime Factor uses personal information to run our programs safely and effectively, communicate with families, and support a positive learning environment.

Program Operations

We use personal information to:

• Provide and improve classes, camps, workshops, and events.
• Communicate confirmations, reminders, updates, and schedule changes.
• Support safety and security, including identity verification when needed.
• Understand community needs and improve our offerings.
• Respond to questions, feedback, and support requests.

Communications and Community Updates

We may use your information to share:

• Program‑related updates.
• Newsletters, announcements, and community stories.

You may opt out of non‑essential communications at any time.
Prime Factor does not use personal information for targeted advertising, interest‑based advertising, or participation in commercial advertising networks.

Compliance and Protection

We may use personal information to:

• Comply with laws and legal requests.
• Protect the rights, safety, and property of participants, staff, and the organization.
• Monitor internal processes for compliance.
• Enforce our Terms of Service and policies.
• Prevent or investigate fraud, misuse, or security incidents.

With Your Consent

When required by law—such as photo permissions for minors—we will request consent and use the information only for approved purposes.

Aggregated or De‑Identified Data

We may create aggregated or de‑identified data to:

• Analyze participation trends.
• Improve programs and operations.
• Communicate about our impact without identifying individuals.

We may share aggregated or de‑identified data with partners, funders, or community stakeholders for lawful, mission‑aligned purposes.

Photo and Media Use

We request explicit permission from parents/guardians before using student photos or work samples in newsletters, marketing materials, or our website. Families may update or revoke permissions at any time by contacting us.

How We Share Information

We share information only when necessary to operate our programs or comply with the law.

Service Providers

We may share limited information with trusted vendors who help us run our programs (e.g., registration platforms, email services). These providers are required to protect your information and use it only for the services they perform.

Legal Requirements

We may disclose information if required to do so by law or to protect the safety of students, staff, or the community.
We do not share student information with advertisers or unrelated third parties.

Data Security

We take reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, loss, or misuse. While no system is completely secure, we work to ensure that your information is handled responsibly and with care.

Your Choices and Rights

Families may:

• Update or correct personal information
• Change communication preferences
• Modify or revoke photo/media permissions
• Request deletion of certain information, subject to legal or operational requirements

To make a request, please contact us at info@pfmathcircle.org

Children’s Privacy

We comply with applicable laws regarding children’s privacy. We collect personal information from children only with parent or guardian consent and use it solely for educational purposes.

Links to Other Websites

Our website may contain links to third‑party sites. We are not responsible for the privacy practices or content of those sites.

Changes to This Policy

We may update this Privacy Policy from time to time. When we make changes, we will revise the “Last Updated” date at the top of the page. Significant changes will be communicated to families directly.

Contact Us

If you have questions about this Privacy Policy or how we handle personal information, please contact us at: info@pfmathcircle.org. Our address is 2707 152nd Ave NE Suite 6L, Redmond, WA 98052